8 Featured Tools to Be More Productive Every Day
Life is full of distractions, ranging from social media, chatting with friends, catching up with family, and more. These distractions prevent us from achieving our daily goals and, in most cases, we end up busy all day but not very productive. Here are some productivity tools that can break this chain. By keeping you focused on small, actionable goals, you can accomplish daily goals that translate into long-term goals. Here are some of the best recommended productivity tools for you to try.
1. Flat Tomato – Time Management Tool
The flat tomato app employs the Pomodoro technique to help you accomplish more in a more effective way. The Pomodoro technique is one of the oldest concepts in queuing theory designed in the 1980s by Francesco Cirillo. Use a timer to break down complex work into simple tasks with 25-minute intervals for each. At the end of each interval, there is a short break called a Pomodoro, hence the name.
Flat Tomato is a time management tool that employs this technique to divide your project into 25-minute intervals. By employing the Pomodoro technique, the flat tomato helps you improve your focus on a project. Helps you avoid distractions while working on a project by dividing the project into 25-minute intervals. When the timer goes off after 25 minutes, take a break from the project. When you resume after your break, you’ll be more refreshed, energized, and focused. In this way, you can concentrate for long hours without getting tired.
2. Trello – Project Planner
Trello’s project planner lets you plan, organize, and prioritize your tasks in a fun, flexible, and smart way. This tool can help you organize anything in your life, from work-related tasks, planning a party, or even planning your long-term life goals. Trello’s project planning tool uses cards and boards; the board represents the event and each task is represented by the cards. For example, if you are planning a party, the board represents the party, while the cards can represent events such as reserving a venue, shopping, sending invitations, and so on. Also, this tool has an option for you to add anyone who can help you in the event. For example, if your friends want to help you plan the previous party, you can add them to the app. Also, it has amazing graphics and visual effects to make the planning process fun and interesting.
Trello Project Planner Features
- The tool has a quick overview feature for all project tasks.
- It comes with easy organization tools that contain tags, categories, and labels.
- Contains a checklist with a progress meter.
- It comes with a date line reminder tool to help you meet your deadlines.
- It contains a data filtering function to facilitate data editing.
With Google’s calendar tool, it’s easy to keep track of life’s most important events in one place. The tool allows you to create a calendar of events of the most important tasks in a day, week or month. For example, the CEO of a company can create a calendar of all the meetings that he must attend. Similarly, a socialite can create a calendar of all the parties that she must attend. The calendar is stored in Google’s cloud system, so it is always available on the web, unlike the traditional calendar that must be accessed via computer or phone.
4. 30/30 – Task Manager
Planning is an important aspect of completing any task, but sometimes it is difficult to predict all tasks with certainty. So all you need is to set a start period and an end period and this tool is great for that. With the 30/30 planning tool, you can manage your to-do list by assigning times for all tasks and then starting the time. When the timer goes off, just switch tasks. In this way, you can avoid the temptation to focus too much on one task, especially in cases where some tasks are more fun and interesting to do. Thus, with this tool you can divide your time to assign equal time intervals to all tasks.
5.Google Drive/Google Form
Getting a project done on time requires you to visualize, plan and track every step of the way and this is exactly what Google Drive forms can help you achieve. With forms, you can outline all the tasks in the project, each activity during the tasks, and the expected completion date. The forms indicate the start and end period of each project. Therefore, at each stage, you can compare the expected finish date with the actual finish date, compare the two, and describe the reasons for the difference. Typically, a large difference between the expected finish date and the actual finish date can indicate whether the project is on schedule or there are delays and corrective action can be taken.
Also, with these forms, you can identify the critical path, which is the shortest path that can be used to complete the project in the shortest amount of time. You can also share the documents with your team, a client, or any other interested party. So this is a great tool for planning, whether you’re working on a personal project, completing your daily activities, or setting long-term life goals. Also, you can save and share all forms on Google Drive.
6. Remember the Milk – Thing-To-Do App
Remember that milk is one of the most basic applications to make, but also one of the most effective. With this tool, you can break down complex tasks by creating tasks, dividing the tasks into subtasks, and then organize the tasks by creating multiple lists for the subtasks. In addition, the app includes powerful search tools and a smart list to improve your organization. It can also integrate with most project planning tools like Google Calendar, Gmail, Twitter, and Evernote, among other tools.
- Easy to organize tasks and sublists to ensure that each task is integrated into the main project.
- It allows you to set start and due dates, ensuring that you can complete the project on time. Also, describe recurring tasks.
- It has a dashboard that can help you prioritize tasks, so you can distinguish between emergency, high-priority, and urgent tasks.
- It can be seamlessly integrated with other planning tools and applications.
7. Password: keep passwords safe
Remembering and keeping passwords safe is one of the tasks that can waste your time and reduce your productivity. Some people prefer to use a password to log in to the computer, social networks, phone, work emails, personal emails and other sites, which increases the risk of exposure to hacking. So, with this app, you can keep track of every password you have. This way, when you need to recover the password, just go to the app and get it, instead of wasting time trying to remember, looking for the password in your diary, or even resetting the password on the site, which could waste your time. . .
Tasks like texting, calling Uber, or even uploading photos to your social media can waste your time. Fortunately, with the workflow app, you can automate such tasks. The app allows you to personalize your phone, this way you can tell your phone what to do when you realize you need to do something.
In short, setting a goal is one thing, but achieving it is an entirely different thing. Most people feel overwhelmed by the tasks they have to perform in any activity. With these project tools, you can plan, organize, and work on the tasks necessary to achieve your desired goal, helping you get more done in a short amount of time.